21 Jan

Manager Student Advisors Maori And Youth Jobs Vacancy in Ara Institute Canterbury

Position
Manager Student Advisors Maori And Youth
Company
Ara Institute Canterbury
Location
CAN
Opening
21 Jan, 2018 30+ days ago

Ara Institute Canterbury urgently required following position for Manager Student Advisors Maori And Youth. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Manager Student Advisors Maori And Youth Jobs Vacancy in Ara Institute Canterbury Jobs Details:

Effective staff; Successful students; Value for employers.

OUR VALUES / KAUPAPA Trust - Kia pono; Connect - Kia Tuhono; Inspire - Kia Hihiri

STUDENT SERVICES DIVISION

The Student Services Division (SSD) draws together the many different aspects of student support services from across the

organisation in order to achieve an integrated and collaborative institutional response to students. The three driving themes

for the Division are Access, Engagement and Success. The Division is made up of units, each with their own area of

specialisation, but all addressing these three core areas. Student Services work collaboratively across the Division and

institution to enhance the overall student experience, student wellbeing and academic and vocational success. As well as

the generic supports available for all Ara students, it is the responsibility of the SSD to facilitate specialist interventions to

support target groups in line with the Ara strategic goals and key Government targets, including; Māori, Pasifika, Youth

(under 25 years), international, refugee and migrant students.

The Division structure consists of four units:

1. Academic Support (Library, Learning Services, Disability Services)

2. Student Support (Māori Student Advisors, Pasifika Student Advisors, International/Refugee/Migrant/Bilingual/

Women Student Advisors and Youth Advisors, Student Voice, Advocacy, Hardship and Scholarships Advice)

3. Student Transition (Graduate Community, Careers Centre, Employment Transition Liaison)

4. Student Wellbeing Services (Health Centre, Accommodation, Student Events, Recreation Centre, Early Learning

Centre).

PURPOSE OF THE JOB

The primary responsibility is to lead, manage and report on the student advisory services within the Student Support Team and to ensure a seamless and coordinated student advisory service is available to students. This is a key role in the Student Support leadership group. This includes planning, coordination and effective leadership of the team; administrative and financial responsibilities; development of relevant policies and procedures and ensuring regulatory requirements are upheld. The Manager will:

 Model exemplary standards of service to all Ara students, staff and stakeholders.

 Work with the advisors and the Student Support leadership team to plan and deliver a comprehensive range of support services that enhance learning potential and is responsive to all students.

 Contribute to the Student Support Team planning and directions.

 Foster a culture of innovation and lead, implement and evaluate new initiatives in line with Ara and SSD developments that contribute to the Strategic Plan.

 Promote and model collaboration within SSD and across Ara through highly effective communication.

There are two key objectives for this role:

1. Manage the operations of Māori student support including:

 Provide day to day leadership and support to the student advisors – Māori/kaitaunaki

 Promote and explain the Māori student support initiatives to students, whanau and Ara colleagues

 Support the Student Support Manager to improve, grow and facilitate Ara Māori initiatives and Māori

student outcomes.

2. Manage the operations of youth student support including:

 Provide day to day leadership and support to the Student Advisors - Youth team

 Promote and explain the Youth student support initiatives to students, whānau and Ara colleagues

 Support the Student Support Manager to improve, grow and facilitate Ara Youth initiatives and Youth

outcomes.

In addition, the manager is a key part of the Student Services Division and Student Support Leadership teams.

KEY FUNCTIONAL RELATIONSHIPS

Internal External

 Student Support Manager, Advisors (Māori & Youth) &  Tertiary Education Commission Leadership Team  Ministry of Education

 The Kaiārahi  Secondary School Careers advisors and other  Education & Applied Research Division (EAR) -All relevant staff

Departments, Managers & Administration Managers  Other external agencies working to support youth to  Student Services staff have success in education and transition successfully

 Service Division staff - Business Development, into meaningful careers

Registry, Reporting  Staff of other regional and national tertiary

 Māori Student Voice Group. providers of Māori and Youth initiatives.

REPORTING STRUCTURE - Line Manager: Manager, Student Support

Director - Student Services

Manager - Academic Manager - Student Manager - Student Manager - Student Support Support Transition Wellbeing Services

Manager Student Advisors- Māori &

Youth

PROFESSIONAL PROFILE This role requires a combination of skills and experience in all aspects of business management including working collaboratively and as part of a team as well as a leader in a complex and dynamic environment. The position is a member of the Student Support leadership team. The role requires the position holder to work co-operatively and collaboratively with managers, staff and stakeholders to achieve not only their own team’s objectives but also that of the wider Division and the Ara strategic goals, mission and vision. The position holder will have or will develop a regional profile with stakeholders and will represent Ara in various fora.

ESSENTIAL/PREFERRED

Education/Qualifications:

 Tertiary Bachelors qualification in education/humanities related area or actively progressing to achieving such a qualification or

 Te Reo Tertiary qualification or equivalent and relevant experience in Te Ao Māori

 Extensive experience working with Māori and with youth

 Experience in the tertiary or secondary education sectors preferably in transition

 Operational management experience, including team leadership .

Knowledge/Experience/Skills

 Experience in working with Māori and Youth preferably in a transition or vocational learning environment.

 Successful management and/or leadership experience in a complex and dynamic operating environment.

 Experience in managing the competing demands of people and events.

 Demonstrates understanding of the importance of the relationship between general wellbeing and learning success.

 Experience in developing strategies that promote participation.

 Works to ensure a collaborative environment.

 Develops and maintains positive working relationships with all stakeholders.

 Sufficient background or demonstrated ability to learn quickly in order to support staff through the development of student related wellbeing promotion and understanding.

 Able to transition between roles and organisations in their wider context.

 Awareness of equity, cultural and bicultural imperatives and the ability to translate these into action.

 Able to plan, budget, negotiate, manage and be accountable for resources and resource deployment and utilization to achieve required outputs and outcomes.

 Able to take into account, plan and implement activities that respond to environmental, financial and social sustainability.

 Able to anticipate business environment changes as well as respond to those changes appropriately and innovatively.

 Strength in using sophisticated administrative processes and management information associated with complex environments.

 Appreciation of the necessity for working with existing processes and standards while being prepared to question them at appropriate times and places.

 Digitally literate in Office systems and able to quickly learn and apply Ara specific electronic systems.

 Knowledge of technology and its potential, and sees and uses appropriate IT improvement opportunities.

 Knowledge of health and safety management practices.

 Understands and applies the principles of continuous improvement in all activities.

Personal Attributes:

 Comfort and confidence in Te Ao Maori and the ability to support others to grow in this area.

 Enjoys working with a wide range of people from different backgrounds, with different needs.

 Proven ability to respond calmly and make effective decisions in trying and dynamic situations.

 Analytical and wise.

 Is versatile, flexible and very adaptable in enabling and ensuring that goals are met.

 Enjoys learning and grows own capability and that of others. * Please note that you will be required to provide evidence of any qualification, professional membership, license or registration required for the role.

Key Focus Areas Expected outputs and outcomes include:

1. Leadership and Management  Actively advocate and implement practices that To undertake the day to day leadership, motivation, continually enhance successful student outcomes, management and engagement of staff within the team especially Māori and Youth and to ensure that the focus and direction is aligned with  Always model the behaviours specified in the Ara Ara, SSD’s and the Student Support Team’s goals and Code of Professional Practice and always demonstrate objectives the Ara values as outlined in the capability

framework.

 Develop a strong sense of purpose and unity in commitment within the team and with the other areas in the division and across Ara.

 Work as part of a harmonious team to maintain/enhance the prestigious position of Ara, the Student Services Division and Student Support Team.

 Participate in the strategic planning of the Student Support Team, in line with the Ara Strategic Plan and Divisional priorities.

 Show versatility and adaptability in meeting business goals.

 Adopt both a solutions and future focus.

 Develop and implement tactics to achieve medium to long-term goals.

 Develop a team culture of self-review, continuous improvement and innovation including participation in, initiation, leadership and support of developments.

 Plan, budget and negotiate for resources with the Student Support Manager.

 Monitor and manage the delegated budget.

 Manage and be accountable for resource utilisation.

 Proactively respond to Ara sustainability charter in planning.

 Participate in relevant management fora.

 Develop, implement and review communication skills strategies and tools to ensure staff have access to the information necessary to be able to actively contribute to the team’s and division’s development and success.

 Provides timely induction, support and guidance to new staff.

 Actively manage leave entitlements and use to ensure these are meeting business delivery needs and complying with contractual and administrative requirements.

 Ensure that feedback and support is provided to staff in a timely way where issues related to their work, attitude or behaviours are identified to enable quick resolution.

 Participate in organisational systems, such as appraisal, capability development.

 Lead innovative activities as delegated, including inspiring people to think and act creatively (Professional Development for staff).

 Maintain professional relationships and liaison with relevant groups and other stakeholders and appropriate staff in other tertiary institutions.

 Liaise with consumer groups and representatives to seek their feedback and input into the provision of service (in particular the Māori Student Group).

 Represent Ara professionally and proactively in various fora as agreed by the Manager of Student Support

2. Coordination and Administration  Assign, monitor and manage staff workloads using Complete administration requirements promptly and appropriate tools and techniques (Health & Safety) complies with all Ara policies, procedures and processes and within Ara contractual, policy and procedural requirements.

 Plan, co-ordinate and undertake the administration requirements of managing staff and budgets

 Complete records accurately and contribute to external (MoE, TEC) reporting in a timely manner.

 Compile accurate and timely internal reports as required.

 Follow all policies, practices and procedures of Ara.

3. Student Support  Ensure the provision of relevant, timely and effective Work with and alongside staff to create and maintain an support that enhances their success. effective, welcoming environment, which is well managed  Māori and others report satisfaction and pride about for students and enables aspirations to become the effective support and events provided for Māori achievements. and Youth students

 Uphold and promote the Five Ways to Wellbeing to enhance student success.

 Maintain professional relationships with students to help meet individual needs.

 Participate in evaluation and self-review processes to enable continuous development of services and effectiveness in accordance with Ara and other divisional processes.

 Review student feedback and other relevant data to assist in determining the effectiveness and development of support.

 Lead the allocation of Advisory workload.

4. Planning and Development  Actively support and contribute to the Ara planning Contribute to planning and development activities in process and use the planning information and tools relation to the SSD, Student Support Team and Student provided. Central.  Provide focus to the work team.  Provide reports on achieved actions and outcomes

and use to inform planning.

 Effectively communicate Ara, SSD and Student Support goals and directions and inspire staff to enact plans effectively.

 Develop the Team plans in conjunction with the other team members

 Lead staff to identify the priorities and activities required to achieve the operational plans.

 Contribute to marketing activity in and on behalf of the areas and Team/Division or Ara.

5. Professional Commitment  Maintain and articulate a belief system that is focused Maintain professional currency in the student support or on student success and wellbeing. management discipline, which supports Ara quality and  Develop and maintain communication and support learning organisation objectives. networks. Maintain professional relationships with staff and  Ensure that staff are provided with appropriate stakeholders to further overall objectives Ara. learning and development opportunities to enhance current practice and career aspirations

 Give and respond positively to feedback.

 Evaluate and reflect on own practice in order to identify directions and strategies for improvement.

 Demonstrate professional activities that contribute in a positive way to the reputation of Ara.

 Identify, and where agreed, undertake leadership and management development activities to enhance capacity, capability, credibility and success.

6. Health, Safety and Privacy Management  Role model exemplary health and safety management The Manager is responsible for ensuring that their own practices and their areas of responsibility meet the requirements  New staff inductions include health and safety policy and accountabilities under the Health and Safety at Work and procedures and are delivered immediately on Act 2015 and the Privacy Act (and any subsequent arrival to staff, students and visitors. amendments) are complied with.  All staff must know and comply with the Ara health

and safety policy and procedures particularly in relation to their work areas.

 Hazard identification and management processes are effectively operated within the areas of responsibility.

 Ensure Hazard Register is maintained and up to date.

 Ensure accidents and incidents are reported immediately and strict adherence to Ara policy and processes in relation to the management of such matters occurs within the area of responsibility.

 Staff and students are held accountable for deliberate non-compliance with health and safety requirements.

 The confidentiality and privacy of students and staff is upheld at all times.

7. Contribution to Ara  Comply with legislation and policy adopted by Ara Seek ways to assist Ara in achieving its vision, values,  Ensure staff are familiar with key Ara policies and strategic goals and operational requirements. external stakeholder agreements, requirements and measures (i.e. MoE, TEC).

 Participate, as requested, in activities seeking staff opinion and feedback e.g. engagement surveys.

 Participate in the continuous improvement culture by recommending change and improvement and as delegated implementing such changes which will assist efficient delivery of operational and strategic goals.

 Participate in committees/working groups, as required.

 Lead, contribute to and participate in projects from time to time.

 Perform other duties related to the role, as may be reasonably required from time to time.

NOTES: The successful applicant is required to commit to the Ara staff profile which encompasses foci on students, learning and teaching, innovation, flexibility and continual learning, research, biculturalism, internationalisation, disability awareness, environmental awareness and sustainability, health and safety and IT literacy. All of the information provided above is intended to describe the general nature and level of work being performed. This document is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the position and incumbent. From time to time, the incumbent will be required to accept and carry out other relevant duties as assigned by their Manager. The standard online application provides the Institute with a common set of information about each candidate but applicants should not limit themselves to that form. Personal applications set out in the applicant's own style including a curriculum vitae and particular references to the job description and personal profile are welcomed. Ara reserves the right not to appoint or to appoint by invitation in the event the recruitment process is deemed to be unsuccessful. IMPORTANT NOTES THAT FORM PART OF THE POSITION 1. Staff Appraisal Ara has in place a negotiated system of staff appraisal in relation to job performance, safe work practices, and the criteria outlined in the Ara Employee Profile. 2. Professional Development Ara is a learning organisation where professional development is supported. Staff are asked to develop a professional development plan with their Manager and time is provided to achieve the plan. 3. Ara Profile For Ara to develop and prosper, all staff are expected to demonstrate a range of skills, knowledge and attitudes that contribute positively to the organisation's fundamental purpose which is to provide quality learning for students. We have an integrated approach to defining, describing and developing a positive learning culture among staff and we align this approach at all levels to the mission, values, goals and strategic direction of the institution. 4. Health and Safety The Health and Safety at Work Act 2015 provides that a duty is imposed on a person under the Bill to ensure health and safety. This requires the person to eliminate risks to health and safety so far as is reasonably practicable and; if it is not practicable to eliminate risks to health and safety, to minimise those risks so far as is reasonably practicable. It is the employee’s responsibility to abide by this legislation, the Health and Safety policy and to complete the online Health and Safety induction immediately after commencing work. Applicants for positions are asked to declare any relevant health related needs or issues on the application form provided to People and Development with your application for appointment. This information is not used for short listing but we do expect you to discuss your needs as part of the interview process or when accepting an offer of employment where this is relevant. Confidentiality is assured and applicants will not be differentiated on the basis of disabilities or health requirements unless these tender applicants unable to undertake the task requirements. Employees may be required to undertake a health check where baseline data is needed for specific positions. E.g. a hearing test for those involved in. engineering workshops. 5. Employment Terms and Conditions

Appointments are made within the terms of the Employment Relations Act 2000 (as amended) and the terms and conditions provided in an Individual Employment Agreement (IEA). A job evaluation system is used to determine the grade and therefore the salary range for this position. 6. Equal Opportunities Employer Ara is committed to equality and diversity and makes a determined effort to develop an inclusive environment to achieve a balanced gender representation and increase the number of Maori and other underrepresented groups on staff. We are an active provider of opportunities for differently abled people and recognise that all staff, are not only our employees, but have multi-faceted lives that from time to time may require flexibility from Ara to assist in meeting their other commitments. 7. Ara Sustainability Aspirations

 Ara will continuously evaluate and improve its environmental impact across all areas of the organisation.

 Ara is widely acknowledged as a values led organisation, where sustainability and multiculturalism is core to its beliefs and operating practices.

 We support and encourage sustainability initiatives and objectives, both on and off campus, and act as a key partner in community and iwi lead collaborations.

 While key stakeholders, including central and local government recognise Ara as the sector leader in adding value through sustainability, we believe compliance is the entry point and we can go further.

 Ara is an economically sustainable organisation that is efficient, productive and anticipates market needs, adapting to the changing economic environment in Aotearoa, New Zealand and globally.

8. Smokefree Policy As an employer and learning provider of choice Ara promotes a positive, healthy working and learning environment and supports the government vision of a Smokefree Aotearoa by 2025. The Smokefree policy prohibits smoking in all buildings or parts of buildings under Ara Institute of Canterbury’s management, Ara vehicles and on Ara land holdings and perimeters including all car parks, green spaces and external eating areas. 9. Criminal conviction history checks While Ara is a tertiary institute delivering education and catering predominantly for adult learners there remains a duty of care to the increasing numbers of younger students and those individuals or groups who may be defined as “vulnerable” by virtue of age, health, welfare or special need. With an increasing focus on youth in particular and the additional pastoral care this involves Ara Management have determined that best practice involves all staff undergoing a criminal conviction history check. As part of the appointment process shortlisted candidates will be asked to give consent to Ara to submit a request. Offers of employment will be subject to the results of the check. A regime of checking employees has been developed.

Core worker For NZ Police vetting purposes this role is classified as a core (children’s) worker because there is regular contact with students who may be youth, children, elderly or vulnerable adults. This position meets the criteria for a check under the Vulnerable Children’s Act 2014 and as such Ara will request a NZ Police Vet check disclosing your criminal conviction history.

10. Records Management All staff are expected to comply with the Records Management Policy and related Ara procedures and to create records that accurately capture business activities, appropriately manage these records over time using line of business systems, approved institutional repositories and designated physical and electronic storage, and follow authorised disposal processes.


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